How to Prepare a Scrub Manufacturer Quotation Request
A useful scrub manufacturer quotation request explains what you want priced, which details are confirmed and where you need development support. Asking for the price of a scrub set without quantities, material or garment details leaves the manufacturer to ask those questions before preparing a meaningful offer. This guide helps overseas buyers organise a practical scrub RFQ, connect it to the fields on our enquiry form and review the response. It includes a reusable request outline for custom medical uniforms, so your first message can move the discussion towards a clearly defined product and quotation scope.
Define the decision you want the quotation to support
Start by saying whether you are assessing a new collection, preparing an order from an existing specification or exploring a revised product. Explain what you want the factory to review now. You might need a garment quotation against a completed brief, material options before sampling, or separate development and bulk-production offers. Keep those requests distinct so an early estimate is not mistaken for a final offer. If you are still comparing possible partners, use our scrub manufacturer selection guide to organise the broader assessment. The RFQ should identify the specific work to be quoted.
Identify the garment and the unit you are ordering
In your scrub manufacturer quotation request, name each product and give it a style code or other consistent reference. Describe whether the request covers a top, trousers, a complete set or a wider assortment. For coordinated scrub sets, state which top and trouser specifications belong together and whether they will be packed as a pair. An image reference can help explain appearance, but it does not define every material or construction detail. Use the same product names in the quantity sheet, technical files and message. That makes it easier to connect each price in the response to the correct garment.
Show quantities by style, colour and size
A scrub manufacturer quotation request should show quantity by colour and style in separate rows, with the unit clearly marked as sets or pieces. Add the size allocation, or identify it as a point requiring confirmation. Avoid combining several designs into a single total that hides their individual quantities. Medical Uniform BD publishes a minimum of 1,200 scrub sets per colour and style for its scrub-set offer. The scrub manufacturing MOQ guide explains that starting figure and the difference between complete sets and individual garments. Ask the team to review your actual assortment before treating it as an agreed order scope.
Attach one current technical brief
Organise the product information into a dated technical brief with a clear version number. Include the drawings, materials, garment dimensions and construction requirements needed to understand your request. Techpacker explains the role of a tech pack in bringing production specifications together. Keep the files for your RFQ consistent with one another: a pocket shown in the drawing should not disappear from the written description. If a reference is outdated, label it accordingly. The manufacturer should be able to identify the current instructions without guessing which document or message takes priority.
Describe the proposed material and any alternatives
Include known material details in the scrub manufacturer quotation request: composition, weight, colour, stretch and care expectations. If you need suggestions, explain the properties you want the factory to review and request clearly identified options. For medical uniform sourcing, a fabric name alone does not establish the performance of the proposed material. Intertek lists textile testing areas such as colourfastness, dimensional stability and pilling. Where your order requires evidence, specify the relevant requirement and ask whether testing is included or quoted separately. Do not assume a general description represents a verified test result.
Explain fit requirements and development needs
Provide a measurement chart for the base size and identify the intended size range. Make clear whether figures are body measurements or finished garment measurements, and describe the fit you want the wearer to experience. If you have no chart, explain what reference or development assistance you can provide instead. Our medical uniform design and development page outlines the discussion. We use CAD for pattern development and grading; a quotation still needs to identify the development work required for your particular product. Mark unresolved dimensions so they are reviewed during sampling instead of silently assumed.
Specify labels and logo application together
For private label scrubs, list the main label, size label, logo application, hangtags and any other branding you want included. Provide artwork dimensions, colours and placement instructions where available. State whether the branding method is already selected or whether you want alternatives for review. Your buyer specifications should distinguish a garment label from embroidery or printing applied elsewhere on the product. A request for branded scrubs can otherwise describe several different scopes. Include the current artwork version and explain any buyer-supplied components. Ask the manufacturer to identify which branding items are included in its response.
Separate the sample request from bulk production
Say what the first sample needs to demonstrate: fit, material, construction, branding or a combination of these. Ask about the proposed submission sequence and the treatment of sample charges and revisions. Our own sample section supports garment review, but the scope and schedule still need to be agreed for your enquiry. Do not assume that requesting a bulk price automatically includes every development sample. Identify who will review submissions and return consolidated comments. This gives the factory a clearer basis for describing the work needed before the product can be approved for production.
Include the packing specification from the beginning
The packing specification in your scrub manufacturer quotation request should explain whether garments are paired as sets or packed separately, item identification and any bag, folding or carton requirements. Include label and carton-mark artwork when it is ready. For bulk scrub orders, packing instructions must reconcile with the garment quantities and size breakdown. If you have not settled the presentation, ask the factory to state the packing assumed in its quotation. That makes later comparisons clearer. Treat a revised retail pack or different carton arrangement as a scope change to review, rather than an unspoken addition to the original request.
Identify the destination and requested delivery scope
Name the delivery destination, including the country and the relevant city, port or receiving location. Explain which transport arrangements you want discussed and whether you already have a freight partner. If you request a particular trade term, include the named place and ask the supplier to confirm the offered scope. The ICC introduction to Incoterms 2020 explains their role in allocating delivery-related responsibilities, costs and risks. A quotation should make clear what is included and excluded. Avoid assuming that a garment price automatically covers transport, import handling or every destination expense.
Separate the response date from the order deadline
Date your scrub manufacturer quotation request, state when you would like a response and explain what your order deadline means. It could refer to approval, production completion, dispatch or arrival at your warehouse; those are different milestones. Explain any fixed event or launch date and indicate which dates are targets rather than confirmed commitments. Ask the manufacturer to review feasibility after considering the materials, sample approvals and production scope. Do not turn a general website lead time into an order-specific promise. A clear request lets both teams discuss the sequence and identify decisions that must be settled before a reliable programme can be confirmed.
Use the website enquiry fields consistently
Our contact form has dedicated fields for Full Name, Company Name, Work Email, Country, Product, Approximate Quantity and Project Details. Use the first fields to identify the business contact and summarise the order. Put the detailed manufacturing brief in Project Details, including questions that the short fields cannot explain. The table below maps your prepared information to the form. It is a completion guide, not an additional form or a submission. The current enquiry form has no file-upload field; use the email contact on the same page to share supporting files, referencing the same company and project.
| Enquiry field | Information to enter |
|---|---|
| Full Name / Company Name | Your contact name and the business requesting the quotation. |
| Work Email / Country | The reply address and your business country; explain a different delivery country in Project Details. |
| Product | The relevant garment group; describe additional products in the message. |
| Approximate Quantity | An initial total with its unit, such as sets or pieces. |
| Project Details | Style and colour allocations, size range, fabric, branding, packing, destination, dates and open questions. |
A reusable scrub manufacturer quotation request outline
Replace the bracketed prompts below with your information and remove any line that is not relevant. Keep unknown details visible as questions. This outline is intended to organise an initial enquiry; it is not a confirmed specification or an instruction to start production. If you send supporting files separately, identify their names and versions in the message so the team can connect them with your request.
- Project: [Company, collection and quotation reference].
- Product: [Garment type, style codes and unit: sets or pieces].
- Quantity: [Rows by style and colour, with size allocation or items to confirm].
- Material and fit: [Fabric requirements, measurement reference and development questions].
- Branding and packing: [Labels, logo application, garment presentation and carton requirements].
- Samples: [What you need reviewed and which charges or revisions need clarification].
- Delivery: [Destination, requested scope, target milestones and quotation response date].
- Files and reply: [Current file names or links, contact person and questions the offer should answer].
Review the reply against the same request
Compare the reply with your scrub manufacturer quotation request, checking that each quoted line identifies the correct style, material, quantity and unit. Review the currency, offer validity, sample treatment, packing, delivery scope and any exclusions or assumptions. Use our scrub manufacturing cost factors guide to compare the inputs behind the price. Return a numbered clarification list if the response leaves important details open. When you change the specification, ask for the affected quotation lines to be revised. Keep the request and its response together, rather than comparing prices from different versions of the garment as though they described identical work.
Send a clear enquiry even if some details are unfinished
You can begin the discussion before every product decision is final, provided you explain what remains open. State whether you need fabric options, fit development or another part of the brief reviewed. A preliminary response may need revision once those decisions are settled. Medical Uniform BD accepts direct overseas enquiries and orders sourced internationally by our marketing team; we currently do not accept local buying-house, agent, broker or third-party orders. Send your scrub manufacturer quotation request with the information available so the team can review your proposed product and identify the next questions.